Data protection information for applicants with the following information, we want to give you an overview of how we process your personal data as part of the application process. We also want to inform you about your rights under data protection laws. The processing of your personal data by us is always carried out in accordance with the General Data Protection Regulation (hereinafter referred to as "GDPR") and all applicable country-specific data protection regulations. 1. Name and contact details of the controller Mushlabs GmbH Humboldtstraße 59 22083 Hamburg hello@mushlabs.com. Contact details of our data protection officer secjur GmbH Niklas Hanitsch Steinhöft 920459 Hamburg Phone: + 49 941 569 550 20dsb@secjur.com3. Personal data collected during the application process Personal data are all individual details about personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific professional career, etc., by means of which a specific person can be identified with reasonable effort. Information that cannot be directly linked to your identity is not personal data. In particular, the following data is collected:Name (first and last name)E-mail addressTelephone numberEducation and professional backgroundIn addition, you can upload meaningful documents such as a cover letter, your resume and letters of reference. These may contain additional personal data such as date of birth, address, etc. 4. Data processing for the purpose of the application process We collect and store personal data from applicants for the purpose of conducting an application process for advertised positions as well as for unsolicited applications. All data of your application will be collected and processed in order to select the suitable applicant for the advertised position with us. You yourself determine the specific data processed by us, as you initiate the data transfer yourself. For the purpose of applicant selection, the respective application will also be forwarded to superiors in the respective department. In the event that an employment relationship is established between you and us, we may process the data you have provided. The processing is then carried out for the purpose of implementing or terminating the employment relationship. Hiring without your applicant data is not possible. The legal basis for this is § 26 BDSG and Art. 6 (1) a GDPR Special categories of personal data are only processed by Mushlabs GmbH if you have submitted them to us so that we can consider your application in its present form or if there is a legal obligation to do so. This information will not be taken into account in the application process unless there is a legal obligation to do so. The legal basis is then Art. 9 (2) b, e GDPR. 5. Recipients of personal data Your personal data will only be passed on to third parties if this is necessary for the purpose of contract processing or for billing purposes, in compliance with Art. 28 GDPR for order processing, or if you have given your prior consent. Your personal data will not be sold by us to third parties. Your personal data will only be passed on to state institutions and authorities entitled to receive information within the scope of mandatory legal provisions or if we are obliged to do so by court order. The data transmitted in the context of your application will be transferred by means of TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a personnel and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor pursuant to Article 28 GDPR. The processing in this case is based on an agreement on commissioned processing between us as the controller and Personio. Personal data will not be transferred to third countries without your consent. 6. Data deletion and storage of data Mushlabs GmbH stores personal data for as long as it is necessary to achieve the stated purpose. The data stored at the time of collection will be deleted after expiry of the statutory retention and limitation periods, or after expiry of the purpose, whichever period is longer. We do not store application data for longer than 6 months after completion of the application and hiring process, unless you consent to longer storage and inclusion in our applicant pool. 7. Right of revocation You are entitled to revoke your consent to the use of personal data pursuant to Art. 6 (1) a GDPR in whole or in part at any time with effect for the future. Please address your revocation to hello@mushlabs.com 8. Data subject rights You have the right against Mushlabs GmbH to information, correction, deletion and data portability or to restriction of processing, as well as the right to object to data processing pursuant to Art. 6 (1) f GDPR. Send the respective request to the contact details mentioned under point 1 or 2. If you believe that the processing of your data violates data protection law or your data protection rights have been violated in any other way, you can complain to the competent supervisory authority.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.